Our service works with your existing billing system. The most common method involves the use of ASCII files: you will simply need to create an ASCII file*, a print file, or a file in another similar text format. You would then transmit this file containing your variable data using one of the following methods, 24 hours a day, seven days a week: email, FTP, modem, or magnetic media such as a ZIP disk. You may also provide your data on CD or DVD.
- You may email SRS a print file. This is done by simply printing to a file, name the file, and then email that file to SRS. This option comes with any Microsoft office software. When you come upon the print select screen, rather than pressing print, simply select print to file. It will automatically ask you to name the file. You then will save it into a directory where it can be retrieved for email.
- You may also FTP (File Transfer Protocol) SRS a print file over the Internet. This is the most popular method of file transfer. It is more secure than email. You must have FTP capabilities on your system to select this option. SRS will assign you an FTP unique identifier and a password. You can then log onto our system where your data will be downloaded and then immediately taken off the web server and put onto our UNIX server to be automatically processed. Your data will not reside out on the Net. Upon request you can obtain a security policy.
For your convenience, you may transfer your files at any time of the day or night, on any day of the year.
Data Security
SRS will ensure that each and every customer’s sensitive and private data is securely protected. We consider all data and account information as highly confidential. No file will ever be sold or reused for any reason. Customer data is archived for three months on our secure servers and then destroyed. An SRS privacy policy can be obtained upon request.
Protection of client information is crucial to an electronic transfer. SRS can provide our clients with various encryption packages, but we recommend our Triple DES encryption package, which can be included for a one-time additional fee.
Using RPCrypt (Remote Print Encryption Software), SRS creates three unique "keys" (64 Bits each for a combined 192-Bit security level) which are sent via mail to the customer.
A simple customized "batch" file is created by SRS (or the customers IT Dept.) which contains a fully configurable series of DOS commands which tell RPCrypt what file(s) to encrypt & decrypt, what to call said file(s), and where the RPCrypt executable, three unique keys, and data file(s) reside on their Windows-based PC.
With all files in their predefined location and configured properly within their custom batch file, the customer simply executes the batch file to begin the encryption & decryption procedures .
* An ASCII file is simply a text file in which each byte represents one character according to the ASCII code. Contrast with a binary file, in which there is no one-to-one mapping between bytes and characters. Files that have been formatted with a word processor must be stored and transmitted as binary files to preserve the formatting. ASCII files are sometimes called plain text files. Plain text is the most portable format because it is supported by nearly every application on every machine. It is quite limited, however, because it cannot contain any formatting commands.
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